With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local – Fixed Term Employee (Fixed Term)

Job Description:

General Responsibilities

Oversee all aspects of commodity tracking and reporting systems: CTS, ITS, LMMS, and SCOPE.
Ensure accurate and timely reporting of all commodities distributed through relief programs.
Collaborate with HIRS, field teams, CTS Assistants, and external partners to ensure accountability at all stages of the supply chain.
Train and build capacity of field staff to ensure compliance with donor requirements and organizational standards.
Conduct regular field visits to support operations and ensure proper documentation.

1. Commodity Reporting and Accounting

Prepare LMMS, CTS, and SCOPE reports and share with relevant departments.
Collaborate with CTS Assistants and HIRS to address all system-related issues.
Review commodity reports from district sites to ensure accuracy and completeness.
Ensure monthly Commodity Status Reports are based on verified and reliable data.
Oversee and troubleshoot LMMS/ITS system connectivity and operational issues.
Ensure functionality in beneficiary registration, enrollment, household updates, and distribution processes.
Support field teams in uploading data to permanent repositories when necessary.
Train and supervise CTS Assistants and Field Monitors on system use and compliance.
Maintain full documentation trail from WFP/port to end beneficiaries.
Conduct regular field visits to verify LMMS, CTS, and SCOPE records.
Perform physical inventory checks to reconcile book and actual stock balances.
Maintain signed and complete hard copy reports for audit and compliance.

2. Monthly Stakeholder Meetings

Organize regular coordination meetings with WFP, UNHCR, and other partners.
Ensure all CSR, RSR, and LSR reports align with beneficiary lists and include narratives, challenges, and corrective actions.
Conduct both scheduled and unscheduled field visits to ensure compliance and resolve issues promptly.
Provide on-the-spot training during field visits if technical or compliance issues arise.

3. Review of Field and CTS Reports

Review CTS reports to ensure alignment with:
- Beneficiary distribution lists
- Supporting documents: DCVR, TIR, Waybills, Food Monitor reports, Loss Reports
Ensure all variances (losses, returns, excess) are accurately reflected in CTS.
Conduct thorough checks to ensure completeness and accuracy of field documents.
Verify that all reports are signed, reviewed, and approved by the appropriate supervisors.

4. Generation of Commodity Summary Statements (CSS) and Invoices

Prepare CSS showing actual quantities of food distributed each month by project.
Ensure CSS aligns with CSR and RSR reports for each month.
Prepare monthly invoices for commodities distributed, ensuring consistency with CSS, CSR, and RSR.
Submit invoices to WV and WFP Sub-Offices for approval.

Applicant Types Accepted:

Local Applicants Only