Programme Assistant – British Embassy Mogadishu

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.

Job Category: Foreign, Commonwealth and Development Office (Programme Roles)

Job Subcategory: Foreign, Commonwealth and Development Office (Programme Roles)

Job Description (Roles and Responsibilities): Main purpose of job:

The successful candidate will be part of the British Embassy Mogadishu Counter Terrorism team providing administrative and project support, to include monitoring project expenditure, developing and maintaining mechanisms and systems to monitor spend against forecasts and delivering value for money within an overall programme budget.

Roles and responsibilities

Working to support the Counter Terrorism (CT) team, the successful candidate will be responsible for managing project related resources and information. They will report to the CT Programme Officer based in Nairobi.

Administration 40%

• Act as the programme’s point of contact for implementing partners, managing and coordinating logistics for project/programme related training activity, team meetings, events, visits and workshops including organising flight, transport and hotel bookings;
• Provide secretariat support to programme boards including coordinating meetings, collating and distribution of meeting papers, circulating the agenda and drafting minutes as required.
• Provide administrative support to the programme teams during compliance and programme reporting by preparing data/material needed for routine reporting to seniors and other stakeholders. Manage the programme’s calendar to ensure key programme deadlines are met.
• Liaise with colleagues across the Counter Terrorism Network to facilitate progress on issues of interest to the programme.
• Support wider team priorities as required, be flexible in responding to challenges that emerge outside of your usual area of responsibility.
• Contribute to the corporate needs fo the wider Somalia network.

Finance 40%

• Manage and monitor project expenditure and maintain financial and progress reports. Review and process expense claims and invoices for both programmes, manage the reconciliation of expenses with the forecasts, review implementing partners’ activity based budgets and provide data from FCDO accounting system and implementing partners for the monthly financial reporting requirements;
• Provide end to end support for procurement activity including fulfilling prism related responsibilities such as requisitioning, receiving, and troubleshooting invoices on hold, processing payment of supplier invoices and providing data for financial reporting requirements;
• Maintain records and information on programmes activities and expenditure;

Programme 20%

• Lead on engagement with the implementer delivering the smallest-scale project in the programme, hosting weekly meetings to monitor project progress;
• Act as initial point of contact for project/programme related enquiries;
• Occassional trips to Mogadishu with to engage with implementers, stakeholders and the wider team.

Essential qualifications, skills and experience

• Experience of working in a project or programme environment particularly financial and budget management skills, elwdzoQ BoMgNU
• Strong administrative and organisation skills including working knowledge of Microsoft Excel, Word and Power Point.
• Able to work under minimum supervision.

Desirable qualifications, skills and experience

• Formal qualification or professional accreditation in project management would be an advantage.

Required behaviours: Delivering at Pace, Managing a Quality Service, Seeing the Big Picture, Working Together

Application deadline: 17 February 2025

Grade: Administrative Officer (AO)

Type of Position: Fixed Term, Fixed term, with possibility of renewal

Working hours per week: 36.25

Duration of Post: 6 months

Region: Africa

Country/Territory: Kenya

Location (City): Nairobi

Type of Post: British High Commission

Number of vacancies: 1

Salary Currency: KES

Salary: KES 191 536,35

Type of Salary: monthly

Start Date: 18 August 2025

Other benefits and conditions of employment: Learning and development opportunities:

• The successful candidate will have access to a suite of UK government civil service Learning and Development courses.

Working patterns:

British High Commision (Nairobi) working patterns apply – Monday to Thursday 07H15-16H00 and Friday 07H45-13H00.

Additional information

• Please complete the application form in full as the information provided is used during screening.
• Please check your application carefully before you submit, as no changes can be made once submitted.
• The British High Commission will never request any payment or fees to apply for a position.
• Employees recruited locally by the British High Commission are subject to Terms and Conditions of Service according to local employment law.
• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.
• The responsibility lies on the successful candidate to:
• The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.
• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles
• Reference checking and security clearances will be conducted on successful candidates.
• Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 12 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.

Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.