Job Details

Description

PROGRAM/DEPARTMENT SUMMARY:

The Mercy Corps Finance Department is responsible for all financial functions in Hargeisa, including accounting, payments and banking, payroll, budgeting, financial reporting, and financial management and compliance.  The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps’ internal policies and procedures.  In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

[Describe overview of job missioGENERAL POSITION SUMMARY:

Working in the Finance Department under the direction of the Finance Manager, the Assistant Finance Officer will assist in the processing and recording of payment transactions in timely and accurate manner.

ESSENTIAL JOB FUNCTIONS:

1. Maintain custody of the office cash fund and make daily payments of approved transactions
2. Prepare cash payment vouchers and ensure that all cash transactions are fully and properly documented
3. Review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved before payment
4. Record payment vouchers daily in the Navigator bank and cash batches
5. Maintain the uncleared cash advance file and prepare past due advance report for the Finance Manager
6. Prepare checks or wire transfer requests based on fully approved documents and present to approved check-signers for review and signature.
7. Prepare bank payment vouchers and ensure that all bank transactions are properly and fully documented
8. Create invoices for Prosource payments
9. Prepare audit sample files for easy tracking
10. File all cash and bank vouchers and maintain voucher filing system such that files are updated, complete and safeguarded
11. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
12. Other duties as assigned.

Do This

SUPERVISORY RESPONSIBILITY:

None

ACCOUNTABILITY

REPORTS DIRECTLY TO: Senior Finance Officer

WORKS DIRECTLY WITH: All finance dept staffs, Program staffs, Operations Staffs

KNOWLEDGE AND EXPERIENCE:

• One or more years of bookkeeping, banking or cashiering experience
• A degree in accounting or a relevant business field is desirable.
• Basic computer skills in MS Office programs, particularly Excel
• Accuracy in the processing of cash transactions, mathematical aptitude and attention to detail
• Excellent oral and written English skills

SUCCESS FACTORS:                                               

A clear understanding of finance and procurement ethics as well as the willingness and ability to enforce compliance with Mercy Corps and donor policies and procedures is essential.  A high level of personal integrity, honesty and transparency in all cash handling is absolutely essential.  The ability to interact effectively with international and national staff members is required.  A demonstrated ability to work quickly and accurately, meet deadlines and process information in support of changing program activities is necessary.

Travel Required